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What is PDF/A? The Complete Guide to Long-Term Archiving

Why do governments and courts require PDF/A? Learn what it is, why you need it, and how to convert your files to PDF/A for free.

4 min read

What is PDF/A?

If you've ever submitted a document to a court, a government agency, or a library archive, you might have been asked for a PDF/A file.

PDF/A (Portable Document Format Archive) is an ISO-standard version of PDF specialized for long-term preservation.

How is it different from a normal PDF?

A normal PDF can reference fonts installed on your computer or link to external images. If you open that PDF 20 years from now on a new computer, those fonts or links might be missing, making the document unreadable.

PDF/A forbids these. It requires:

  • **Embedded Fonts**: All text info must be inside the file.
  • **No Encryption**: Passwords can be lost over time.
  • **No External Links**: All content must be self-contained.
  • **Color Standards**: Usage of device-independent color spaces.
  • How to Create a PDF/A File

    You don't need expensive software to ensure compliance.

  • Open [Convertify PDF to PDF/A](/pdf-to-pdfa).
  • Upload your standard PDF.
  • Our tool automatically embeds fonts and removes non-compliant elements.
  • Download your ISO-compliant PDF/A file.
  • Who needs PDF/A?

  • **Lawyers**: For court filings (e.g., PACER uses PDF/A).
  • **Universities**: For thesis and dissertation submissions.
  • **Governments**: For digital record keeping.
  • Convert to PDF/A for Free

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